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Constitution

Constitution

1. Name

The Society shall be called ‘The Westmorland Geological Society’ hereinafter referred to as ‘The Society’.

2. Objective

To promote knowledge of and interest in geology and allied subjects. This shall include field excursions lectures research publications and any other such activities deemed appropriate by the Committee and to raise funds for such activities.

3. Membership

a) Membership of The Society shall be open to anyone on payment of a membership fee decided at the Annual General Meeting of the Society. Applications for membership can be approved by any two members of the Committee one of whom must be an officer. Fully paid-up members are entitled to attend any activity organised by the Society.

b) The annual subscription shall be payable on 1 January each year and if any member has not renewed their subscription by the following AGM then their membership shall be deemed to have lapsed.

c) Any person who is not a fully paid-up member of The Society may attend events organised by The Society on payment of a Visitor Fee as determined by the Committee (unless they pay the full membership before the start of the event).

d) Visiting lecturers or leaders shall be deemed temporary members of The Society for the duration of the event.

e) Every fully paid-up member of The Society shall be entitled to vote at any General Meeting.

f) Any member whose conduct is in the opinion of the Committee prejudicial to the interests of the Society may have his membership terminated. Any such person shall be entitled to receive due notice and be entitled to appear before the Committee at which the matter is discussed.

4. General Meetings

a) An Annual General Meeting (AGM) shall be held before the end of March each year for the following purposes:-

   i) to approve The Society’s annual accounts

  ii) to determine the membership fee for the following calendar year

iii) to elect a Committee for the following year. Nominations for the Committee must be sent to the Secretary at least 14 days before the date of the AGM. If there are insufficient nominations the Chairman may call for nominations from the floor to fill any vacancies.

iv) to consider any other resolutions put forward by the Committee or by any 10 members. Such resolutions must be sent to the Committee at least 21 days before the AGM.

b) A Special General Meeting (SGM) may be called by the Committee or at least 10 members of The Society. An application for a SGM (stating reasons) shall be made to the Secretary who will arrange the meeting and give members at least 14 days notice. An application may be refused by the Committee if it considers the reasons to be of a trivial or malicious nature or the matter can be delayed until the next AGM.

c) There shall be a quorum of at least 20 percent of the total membership at any general meeting.

5) Committee

a) The Society’s business shall be run by a Committee consisting of at least 5 officers including a President Chairman Secretary and Treasurer and at least 3 ordinary members. An officer may perform more than one role except those of Chairman Secretary and Treasurer.

b) The President will normally chair the AGM. The Chairman will normally chair Committee meetings and shall have a casting vote. In the event of their absence another officer may deputise.

c) The officers may serve for 5 years and may be re-elected. Ordinary members will serve for 3 years and may not be re-elected in that role for at least a year.

d) The Committee shall have the power to co-opt members to fill any vacancies which are not filled at an AGM or arise during the year.

e) A member of the Committee shall cease to hold office if he or she:-

i) is absent without good reason from all meetings of the Committee within a period of one year

ii) notifies the Committee of a wish to resign.

iii) if the Committee decides that a member has been guilty of conduct detrimental to the interests of the Society.

f) A minimum of four members of the Committee shall constitute a quorum.

g) The Committee shall be empowered to draw up its own Rules for the conduct of its business and the duties and responsibilities of its members provided that these Rules are within the letter and spirit of this constitution.

h) The Committee may buy hire or lease equipment or literature it considers necessary for the achievement of the Society’s objectives.

j) The Committee may appoint members to undertake specific duties but members so appointed will not become members of the Committee.

6. Vice Presidents

The Committee may nominate members who have given outstanding service to the Society for the position of Vice President. Nominations must be put before the AGM for approval. Once appointed Vice Presidents remain in office indefinitely unless they resign. Vice Presidents shall have the right to attend and speak at Committee meetings but shall not have the right to vote although they may vote at AGMs or stand for office.

7. Changes to Constitution

Any proposed changes to the Society’s Constitution must be approved at an Annual or Special General Meeting.

8. Dissolution

If The Society is wound up or dissolved and after all its debts and liabilities have been satisfied there remains any property it shall not be paid to or distributed to members but shall be donated to some other organisations having similar objectives to the Society.